Fleet Management – The Ultimate ‘How To’ Guide

Any business that has a fleet of assets will need to take steps to keep that fleet functioning as it should be. Whether that company has a handful of tractors or hundreds of vans, combining the right policies with the best technology can ease the fleet management process both in terms of time and budget.

While every company is different, not just in terms of the fleet they run but how they wish to run it, however, there are certainly a few habits or practices that can help the way you manage your fleet effectively. These best practices can make a huge difference to not only the fleet management role but the company’s bottom line too.

Below is Enigma Telematics’ ‘how to guide’ for fleet management.

Fleet Management

How To Create An Effective Fleet Management System

Be Proactive, Not Reactive

Being proactive is far better than being reactive. With a large fleet to manage, there will always be the potential for accidents. Think distractions and safety hazards for drivers. This is why it’s always better to get ahead of problems instead of having to deal with problems as they happen.

Waiting until an accident or near miss happens could mean putting staff or civilians in danger as well as possible liability issues. Therefore, ensuring that you employ a driver behaviour management system you can help ensure your drivers remain efficient, steady and most importantly safe when you’re not looking.

Keep On Top Of Vehicle Maintenance

One of the most important aspects of fleet management is vehicle/asset management. Keeping up with regular servicing and maintenance requires keeping on top of schedules and dates. As anyone knows, however, dates can often slip one’s mind and other more pressing tasks make something like this seem unimportant. With a fleet telematics system, however, you can simplify maintenance by making it more accessible and automated. Have notifications sent straight to your inbox and keep on top of maintenance with ease.

Set Goals For Drivers

One of the best ways to reduce risk and ensure a safer, more efficient running fleet is to set goals for your drivers. From improving fuel efficiency to safer driving, setting goals and certain expectations – with an incentive – will help you manage your fleet in terms of performance and cost. By reducing fuel usage to providing safer drivers, your fleet management will be made easier by reducing costly accidents/mistakes by drivers overall.

While this may not work for everyone, say for instance, those who manage a fleet of tractors which may not necessarily spend a great deal of time on the road, you should always hold your drivers to a performance standard. Promoting safer driver habits with actionable goals will only reflect your company in a positive light while creating more responsible driving habits in the long run.

Measure What Matters

as all companies differ, so too will their needs in terms of measurements. While some may wish to monitor route systems, others may see more importance in monitoring and preventative maintenance and servicing. While metrics are important, no matter what you’re monitoring, they can sometimes become just a jumble of numbers especially if they aren’t measuring anything particularly useful.

You need to measure well and ensure you’re measuring the right thing. Online fleet management portals will allow you to choose exactly what you want to measure and when; which means you can ensure you’re measuring exactly what matters. Monitor, measure and stay on top of your fleet operations with ease.

Document Important Information Digitally

While file folders are great, the world of online digital storage has progressed leaving you with no excuse when it comes to storing important information securely. From invoices to work orders, records and information from fleet telematics reports; storing online means everything can be accessed from any location in the world, including every piece of information recorded by a fleet management system. This gives you control from anywhere you have an internet connection, allowing you to find fleet information instantly.

Get In Contact With Enigma Today

Whether your focus is on grey fleet management or fleet management of your own vehicles, these best practices will all contribute toward a better, more efficient method of managing your fleet. When paired with the right technology such as our online management portal Skyline, fleet management needn’t be a tough, arduous task. It can be simple and offer great insight into the smoother running of your company.

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